If you’re a Microsoft Office 365 customer, chances are you’ve been getting messages lately asking you to begin the transition process from Skype for Business, to Teams for all your work communications and chat.
Microsoft Teams, however, is much more than a “chat” application. Within one “window” or “app” if you’re using teams on a mobile device, you can utilize a multitude of Office 365 features and apps and collaborate with your coworkers.
Some of the native integrations include:
Benefits of teams include the following:
How can you access Teams? If your organization is ready to transition to Teams from Skype for Business, you can download the desktop application, and also access teams through Office 365 online (browser) and also use apps through the mobile application.
Teams & Channels
Creating a “Team” within Microsoft Teams is simple and straightforward – you simple have to assign a Team Name and a Team Description, then after that you can begin adding team members from your organization.
Each “Team” has specific channels which can be set up – with a “General” channel automatically created. You can have multiple channels within a Team – which can be set up to function as desired (by department focus, by sales focus, etc.). The number of teams and related categories established can be easily tailored to whatever suits the way your organization works with each other. You can also stay up to date with a tagging mechanic (think social media) and Bold Header Text on your team/channel headers whenever a team member adds something new.
Each Channel has tabs along the top. Conversation (group chat), Files (shared documents) and Notes (shared OneNote) are automatically created and you can then add your own tabs.
Conversations are one of the key features of Teams, allowing each Team to have a centralized discussion that is saved and easily searchable. Conversations are the central component where all teamwork is recorded—from file sharing to video calls. You can also of course have individual chats with other users, internal and external to your network.
In your Teams window, you can perform a variety of tasks directly within that window or browser, so that you avoid flicking between different applications. These tasks include the ability to delete, download, move files, open, copy, edit or get a link to share with others – giving you all the key features you would get in the native apps.
You can also start a Group chat alongside the file, to allow team discussions while all working on the files – and this conversation will appear in your Conversation thread.
Notes takes you to the Team shared OneNote. Within Teams you can view and edit your OneNotes (directly within the Teams window) or you can click to edit in the OneNote app.
Another great benefit of Microsoft teams is the ability to add your own “Tabs” and also extensions. By simply clicking the “+” button where your tabs are located, you can create custom Tabs, and also select specific tabs from a multitude of Microsoft and third party services – for example – you can add a Tab which will embed Dynamics 365 directly to your teams experience.
Microsoft products can easily be added now, but there are also many future integrations coming to Teams, such as Asana integration. With integration between systems being so vital to teamwork, there is sure to be many more in the works!
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